Receiving stock the traceable way
Receiving is how stock enters IEMSuite. Whether it's a supplier delivery or raw materials arriving at the dock, an inbound record assigns each item a lot and a location so every unit is traceable from the moment it lands.
Before you start
- Have at least one location to receive into (open Inventory and click Go to Locations to create one).
- The products should already exist in your catalog (Inventory → Product Catalog).
Step 1 - Start an inbound record
- Open Inventory → Inbound Log.
- Start a new inbound log.
- Enter the Supplier Name, an Invoice # if you have one, and the Received Date.
Step 2 - Choose the destination
Pick the location the goods are going into. You can create a new location on the spot with New Location if it doesn't exist yet.
Step 3 - Add the items
For each line, add the product and quantity. Use Add Raw Material or Add Packaging as appropriate, then:
- Enter the lot number (e.g. "LOT-001").
- Set the expiry date for perishable goods (or let it derive from the product's shelf life).
Step 4 - Freight and totals
Record the Freight ($) cost on each item if you want it factored into landed cost. Then save - the stock is now on hand and appears in Inventory Analytics, and the receipt is written to the stock log as an Inbound movement.
Tips
- Consistent, meaningful lot numbers (supplier batch or received date) make recalls and audits painless.
- Always capture expiry on perishables so FEFO allocation picks the right lot later.
FAQ
What's the difference between receiving and a stock adjustment?
Receiving brings in new stock from outside (an Inbound movement). An adjustment corrects the quantity of stock you already have.
Can I receive into a specific bin?
Yes - if you've modeled bins under a warehouse, receive into that bin. See Setting up warehouses, zones, racks & bins.