Inbound Logging
Record incoming stock from suppliers, create stock lots, and trigger QC inspection workflows with IEMSuite's inbound logging system.
Inbound logging is how new stock enters your inventory. Every time you receive goods from a supplier, you create an inbound record - this generates the stock lots that flow through production, orders, and fulfillment.
What Is Inbound Logging?
An inbound record captures:
- What was received - product and quantity
- When it arrived - receive date (used for FIFO ordering)
- Where it was put - destination location
- Who it came from - for supplier deliveries, the supplier name and invoice reference
- Lot identifier - the lot number from your supplier's label or your own
- Expiry date - optional, used for FEFO ordering and expiry alerts
Logging an Inbound Shipment
Go to Inventory → Inbound
Click "Log Inbound Items" in the top right.
Select the product
Type the product name or SKU to find it in the list.
Enter the quantity and unit
The unit defaults to the product's UOM. Enter the received quantity.
Set the receive date
Defaults to today. Adjust if you are logging a backdated delivery.
Choose the destination location
Defaults to your organization's default location.
Enter the lot number
Required. Use the supplier's lot or batch number, or your own identifier.
Enter supplier details (supplier deliveries)
Supplier name, and the supplier invoice number if you have it, for traceability.
Set expiry date (optional)
Enter it for perishable goods. Lots with an expiry date are allocated FEFO automatically.
Submit
A Stock Lot is created immediately. If QC is enabled for this product, an inspection is created for the lot.
Supplier Reference
For supplier deliveries, the supplier name and supplier invoice number are stored with the inbound record and shown in inbound history for traceability.
Lot Creation on Inbound
Each inbound line creates a Stock Lot with the lot number you entered, for example the number on your supplier's label.
The lot starts with status AVAILABLE (or PENDING_QC if QC inspection is enabled for this product). Available lots immediately count toward your on-hand inventory.
Triggering QC on Inbound
If "Quality Control Required" is turned on for a product, submitting an inbound record automatically creates a QC Inspection job for the new lot. The lot is placed in PENDING_QC status and is excluded from fulfillment until the inspection is approved or rejected.
To enable QC for a product, go to Inventory → Products → [Product] → Editand turn on Quality Control Required. This is a per-product setting.
See Quality Control → QC Inspections for the full inspection workflow.
Bulk Inbound Import
For large deliveries with many line items, use the Excel (.xlsx) Import on the Inbound page. Download the template, fill in one row per product line, and upload. All lots are created in a single transaction.